🟢 7 Considerations for Choosing the Right Freelance Management Solution
#Freelance

1️⃣ Don’t ignore compliance regulations
Tax and legal compliance doesn’t have to be a headache when you have automation on your side. Look for a FMS that automated all the collection of relevant documentation, and validates that your freelancers align with both your internal governance, and wider industry-specific regulations.

2️⃣ Broaden your sourcing channels Finding the right freelancers is half of the job done. Many FMS technologies jump in to manage existing talent, but don’t help you find, vet and onboard skilled freelancers to start with. This is the equivalent of entering the playing field at half time.

3️⃣ Sidestep staffing agencies
Spoiler alert: those staffing agencies are slowing you down. The best freelance talent doesn’t need a middleman to help them find work, and they don’t usually engage with staffing agencies or Managed Service Providers.

4️⃣ Consider integrations
Let’s face it, your technology stack is higher than the to-be-read pile on your bedside table. The right FMS will seamlessly integrate alongside the rest of your organization’s systems and processes, and play nicely with everything from project management tools, to communication apps and payment systems.

5️⃣ What’s the cost?
Not all freelancer management systems will take the same hit on your bottom line. Some will charge a flat fee for using the system, or per freelancer. Others will charge a percentage of what the freelancers are earning each month.

6️⃣ Remove any stumbling blocks to relationship building
If you click with a freelancer, and want to continue working with them on additional projects, it can be a real hurdle if you can’t work with them off the platform. That’s why the best FMS will allow you to retain foundational ownership over the relationship.

7️⃣ Believe the crowd
Like with any important purchase, impulse buying is not your friend. Scour industry forums for reviews and information about your shortlist of FMS vendors, and look in particular for the features and capabilities that are important to your business.

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👤 5 Ways IT & Tech Companies Approach Finding Talent
#Freelance

🔹 Despite significant layoffs, almost 90% of tech leaders say that recruiting and retaining talent is a moderate to significant challenge. With highly technical roles harder than ever to fill, many companies are turning to freelancers to fill what were previously employee-shaped skills gaps.

Here are five strategies for getting started: 

🔹 Leveraging Professional Networks
Professional networks can be a great first step in sourcing exceptional talent. These could be on or offline, and be networks you’re already a part of, or those you need to reach out and join.

🔹 Engaging with Educational Institutions
While a lot of fresh skills are evolving too fast to depend on graduates alone, being able to tap university leavers who are looking for graduate roles is an important part of a talent acquisition strategy.

🔹 Utilizing Social Media and Digital Platforms
You never know who you’re already connected to until you reach out! Especially when it comes to freelance talent, the online world offers huge opportunities in talent sourcing.

🔹 Embracing Remote Work
Broadening your talent acquisition strategy to fill skills gaps more easily also involves a change in mindset. Instead of thinking about the perfect talent that works within an hour of your office, think about the perfect talent — period.

🔹 Adopting Innovative Recruitment Technologies like Fiverr Enterprise
Many companies are nervous about turning to freelancers because they simply don’t have the processes or systems in place to make it work.

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🔺 Completing a Skills Gap Assessment? Here’s What You Need to Know
#Freelance

🔹 A skills gap assessment is a formal way to uncover exactly which skills are missing in your organization, and what gaps you’ll be facing over the next few years. Instead of each manager recognizing what talent gaps they have in their department in silos, or relying on subjective opinions, a skills gap assessment underlines exactly what new hires you need to be making, and what areas you need specific talent.

🔹 Analyzing skills gaps is critical for enterprises because ignoring them can directly harm business outcomes. Without the right skilled employees, companies can face issues like poor customer service, delayed product development, and increased security risks.

🔹 There is a set process to follow when conducting a skills gap assessment, which can help you uncover and address needed talent and close the gaps ahead of time, before you see the impact on business metrics. Each business may need to tweak the process to fit their specific organizational context, but generally speaking you will need to go through these stages:

1️⃣ Identifying Business Goals and Objectives: What is on the roadmap for the next 12-18 months? For example, you may be planning to launch a new app, open a bricks and mortar store, move into leveraging AI, or land in a new geographic footprint.

2️⃣ Defining Required Skills and Competencies: To meet these goals, what skills and competencies will be needed? A new location might require native speakers or those who understand the culture.

3️⃣ Assessing Current Workforce Skills: Before you jump to hire, what skills do you already have in-house or in your existing talent pool?

4️⃣ Analyzing Data and Identifying Gaps:With a list of needed skills, and a list of available talent — you have everything you need to identify skills gaps.

5️⃣ Develop a Plan to Address Skills Gaps: Once you know what skills gaps you have, it’s time to fill them ahead of time.

6️⃣ Implement and Monitor the Plan: Now’s the time to fill those gaps! Using your roadmap, identify when you will need talent onboarded, and create a plan to fill roles ahead of time.

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🔺 Common Milestone Payments for Independent Contractors
#Freelance

🔹 Milestone payments are a smart way of breaking down the work that you source from independent contractors, and adding clarity, trust and communication to your relationship. 

There are many different ways to structure or set up milestone payments. Here are some of the most common:

👨‍💻 Deposit or up-front payment
Especially for a high value project, an independent contractor may need to ask for a percentage of the payment up front. This may cover expenses such as laying out for equipment, or could be to pay subcontractors that they need to source to begin the task.

👨‍💻 On schedule for large-scale project
If a project is going to last for many months, or if it will be worth a large sum of money, milestones can be set up at a regular cadence.

This approach is useful if you’re paying your independent contractors an hourly rate. For a project price, it makes more sense to establish specific deliverables or milestones ahead of time, and how much each will be worth in terms of payment. These could be:

Deposit: A set percentage ahead of time for upfront costs or to show goodwill. 

Presentation: A payment on presenting initial concepts, strategy, or outline.

Delivery: The majority of the funds, on receipt of the completed project. 

Additional: Any additional payments for editing, expanded scope, or expenses

👨‍💻 Long-term contract for repeated work
In some cases, you will sign a long-term contract with an independent freelancer for repeated work for your company.

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🪙 Scale Your Talent Operations With Workplace Management Software
#Freelance

➕What Is a Workplace Management Software? Workplace management software is any technology that allows managers to streamline and automate the worker experience.

Types of Workplace Management Software:

🟠Time-tracking software: For shift workers, or workers who are paid per hour — you may want to onboard a time-tracking solution.

🟠Project management tools: Software like Trello, Monday.com and Asana help to keep track of workload and allow for communication between workers.

🟠Payroll systems: Ensuring everyone is paid accurately and on time is a critical part of any business.

🟠Employee engagement tools: Peek under the hood, and is your talent happy?

Key Features of Workplace Management Software:

🟠Task scheduling: When you hire employees, they usually have a wide job description, and an ongoing workload to keep up with. Freelancers have a totally different way of working — usually heavily task-oriented.

🟠Resource allocation: Businesses can work with dozens or even hundreds of freelancers, across different departments, geographies, and skill sets.

🟠Communication tools: When communication is siloed in emails, WhatsApp messages, or messaging apps tied to a specific freelancer marketplace or social media network — it’s lost as soon as it’s read.

🟠Reporting and analytics: What do you know about how freelancers are utilized in your business? Can you even say how many freelancers you work with, what their skills are, or (yikes) if they are compliantly working for the organization?

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🧬 Top 13 Freelancer Payment Methods
#Freelance

Here are the most common ways freelancers get paid for their work: 

🖱Wire transfers: Direct bank-to-bank transfers, suitable for high-value and urgent payments, but often involve high fees for both sender and recipient.

🖱ACH payments: Also known as direct deposits, these are low-cost, secure domestic transfers that take 2-3 days to process.

🖱Credit cards: Immediate payments that provide high security and separate company bank details from transactions, but require freelancers to have merchant accounts and involve high transaction fees.

🖱Checks: Traditional paper checks are low-cost but slow and insecure, with bank account details exposed.

🖱eChecks: Digital versions of paper checks, processed quickly and securely with low fees, requiring setup with a payment processor.

🖱PayPal: Fast, secure payments with currency conversion, but variable fees and the requirement for freelancers to have a PayPal account.

🖱Payoneer: Allows payments in local currencies and is suitable for international transactions, though it has fees for bank transfers and does not provide 1099 forms.

🖱Bill . com: Automates invoice processing and supports multiple payment methods, but involves platform usage fees and setup complexity.

🖱Wise: Offers competitive exchange rates and fast payments without requiring recipients to have a Wise account, but limited to payments in 70 countries.

🖱Tipalti: Automates accounts payable processes and supports multiple payment methods with account validation, but has variable fees and does not produce 1099 forms.

🖱Venmo: Popular in the U.S. for quick, secure payments and easy transfers to bank accounts, but limited to U.S. users and may have transfer limits.

🖱Freelance Management Systems (FMS): Centralized platforms like Fiverr Enterprise offer various payment options and additional functionalities like onboarding and budget management, but involve platform fees and setup effort.

🖱Freelance Services Marketplaces: Platforms like Upwork and Fiverr handle payments and tax compliance, automate recruitment and onboarding, but have high marketplace fees and may not be suitable for long-term freelancers who prefer direct contracts.

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📢 Independent Contractor Invoice: What to Look For?
#Freelance

🟡 Dealing with independent contractor invoices can be a complex and time-consuming process for businesses. Freelancers, agencies, and consultants have their own preferred methods of invoicing, which can vary dramatically. Some may use simple word processing software, while others leverage third-party invoicing tools or cloud collaboration platforms. This lack of standardization can make it challenging for payroll managers and HR teams to efficiently process the influx of invoices from multiple departments and freelance workers.

🟡 Adding to the complexity, independent contractors have different billing cycles, with some invoicing for individual tasks and others submitting a single monthly invoice. Additionally, there are various local and regulatory requirements that businesses must navigate, such as tracking taxpayer identification numbers and business registration details for tax reporting purposes. Failure to adhere to these requirements can lead to issues when it comes time to file the necessary forms.

🟡 To streamline the process, businesses should establish thorough onboarding procedures for independent contractors. This ensures that all relevant information, such as taxpayer IDs, payment preferences, and legal documentation, is collected upfront. Implementing a centralized platform, like Fiverr Enterprise, can also provide a unified view of all freelancer projects, milestones, and payments, eliminating the need for manual data entry and reducing the risk of budget surprises across departments.

🟡 As the use of independent contractors continues to grow, effectively managing invoices and contractor relationships will become increasingly essential for businesses. By proactively establishing clear processes and leveraging the right tools, organizations can overcome the challenges posed by the diverse invoicing practices of freelancers and maintain compliance with local regulations.

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🔻 5 Reasons Why an FMS Makes Sense for Marketing Agencies
#Freelance

🔹 For agencies of all kinds, having an agile workforce is critical. At any point, an existing client or an exciting prospect may pick up the phone looking to add resources or have a project taken off their hands – and it’s up to you to be able to provide the right talent. Here’s why a Freelance Management System (FMS) makes an agency’s life so much easier from day one. 

🔹 Agencies <3 Freelancers, But What are Their Challenges? Agencies use freelancers for their flexibility and expertise, but struggle to efficiently manage them, lacking visibility and spending too much time coordinating, which could be addressed by the right tools and processes.

🔹 The Solution: A Freelance Management System That Streamlines Working with Independent Contractors from End-to-End:

Fiverr Enterprise’s Freelancer Management System was built to address the challenges of agencies who work with multiple freelancers. Here are five ways agencies can optimize working with freelancers from the moment of deployment. 

🔹 Fast and Compliant Onboarding

🔹 Talent Pool Management

🔹 Boosting Freelancer Retention and Loyalty

🔹 Improving Budget Visibility

🔹 Simplifying Payments

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▶️ Golang Development
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💻 Essential Technologies for Remote Work
#Freelance

🔹 There are a number of important categories of remote workforce technologies, each of which will be more or less important depending on your specific business context. Here are a few important examples: 

🔹 Communication Tools: Communication apps like Slack or MS Teams let distributed workers chat in real-time, and have features such as group chat or channels so that everyone can stay up to date. These tools can also make sure workers don’t feel lonely away from the team. 

🔹 Collaboration and Productivity Tools: Technology can help teams to track milestones, projects and budgets, and keep on top of important metrics such as employee satisfaction, productivity and even burnout. 

🔹 Project and Task Management Software: Tools such as Monday . com, Trello or ClickUp are now an important part of the office, allowing remote workers to log on from anywhere and view their open tasks and the progress of their projects.

🔹 Time Tracking and Management Tools: If managers are worried about employees working from home, or freelancers are being paid by the hour, time tracking and management tools can add visibility and transparency to remote work. 

🔹 Security and VPN Solutions: Remote work opens up a whole lot of risk to company networks, as employees and freelancers use home networks for both work and play. A robust security suite including VPNs and RDP can be a powerful toolset. 

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🔺 Contractor Onboarding: The Ultimate 9 Step Checklist
#Freelance

🔹 Part one: 5-step internal checklist for seamless contractor onboarding 

Ensuring your team, as well as IT, finance, and legal are prepared to sign on a new freelancer or contractor requires several key internal steps. Here’s what should be on your to-do list before you dive into work.

1️⃣Collect their contact details
🔴Full name
🔴Phone number
🔴Email address
🔴ID or EIN number
🔴CV and/or references to past work

2️⃣Sign and save all of your required legal documents

3️⃣Collect and share your contractor’s payment information with your finance team

3️⃣Request systems access and/or equipment from your IT team

4️⃣Document your contractor onboarding checklist

🔹Part two: 5 points to cover with your contractors

The second section of our contractor onboarding checklist is aligning on expectations, explaining the work, and answering any questions they may have. Here are five points to discuss before the work begins.

1️⃣Provide background information on your company and its business objectives

2️⃣Define key milestones, deliverables, and deadlines

3️⃣Align expectations regarding payment terms

4️⃣Establish communication rules

5️⃣Provide detailed feedback after the first milestone

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